Choosing the Right KPIs for your Order Fulfillment Operation

When establishing KPIs or benchmarks for your order fulfillment operation make sure you stay in your neighborhood. What I mean here is don’t compare yourself to the amazon’s of the world. You want to compare your metrics to other operations in your “neighborhood”.

 

Establish your neighborhood:

  • B2B, B2C or Both
  • Industry
  • Warehouse Size
  • SKU Count
  • Order Volume
  • Order Profile
  • Etc…

 

Now... what to measure?

There are SO MANY METRICS that you can measure (but this doesn’t mean you should). You want to ensure your warehouse KPIs makes sense for your operation and provide actionable data. Collecting and analyzing data is a time consuming task. Don’t waste your time on order fulfillment metrics that don’t matter to you just because some “guru” told you that was the thing to measure.

Warehouse metrics should be a basis for ongoing and productive conversation within your organization. If reports are stuck in a shared folder somewhere and no one ever looks at them stop wasting your time. They should be used as a tool for improvement.

Most order fulfillment KPIs fall into one of four categories – Space, Throughput, Accuracy and Labor. Let’s talk about each:

  • What Is It?
  • How Do You Calculate It?
  • Why It’s Important To You?
  • How Other Operations Are Performing

 

Warehouse Space KPIs

There are two basic parts to Space KPIs – footprint and capacity. The footprint of the warehouse is fairly easy to measure. The key is turning the footprint into a cost. If you’re not sure what your floor space is worth, use this as a starting point:

 

Warehouse usage measures the current capacity (in cubic feet). Capacity can help you understand when it’s time to explore expansion options before the warehouse is out of space and product is spilling into the aisles.

The Space KPIs are important because space costs money and organizations are constantly in search to optimize operations to improve the bottom line. Also, facilities more and more are looking for ways to expand their operations internally - making room for revenue generating activities (more manufacturing, additional quality checks, etc.) by shrinking the warehouse.

 

Space KPIs:

Width of warehouse x depth of warehouse = Total Square Footprint

Cost of Warehouse Space: warehouse footprint x cost per sq. ft. = Cost Of Warehouse Space

Warehouse Cubic Feet Occupied/Warehouse Cubic Feet Capacity = Warehouse Usage

 

Space Benchmarking Example: DC Dental

The DC Dental Neighborhood:

  • Dental supply distribution
  • 20,000 Sq. Ft. Facility
  • 20,000 SKUs
  • 2,500 lines/day (ability to pick 3,500 lines/day)
  • 480 orders/day

 

Watch the full DC Dental case study

 

Throughput KPIs

Throughput measures how many (parts, lines, orders) are completed in a specific time frame (hour, day) or by number of people.

Throughput is becoming a more important measurement as customer demand from B2C is bleeding into B2B. Years ago manufacturers and distributors had fewer criteria to meet to satisfy a customer. Today, customers want it all and more – increasing the demand for faster order fulfillment.

 

Throughput KPIs:

Orders per Shift/Hours per Shift = Orders Picked Per Hour

Lines per Shift/Hours per Shift = Lines Picked Per Hour

Orders per Shift/Hours per Operator = Orders Picked Per Operator

Lines per Shift/Operators per Shift = Lines Picked Per Operator

Actual Ship Date - Customer Order Date = Order Cycle Time Hours

Orders On-Time/Total Orders Shipped = On-Time Delivery Rate

 

Throughput Benchmarking Example: Value Drug Mart

The Value Drug Mart Neighborhood:

  • Central distribution center for pharmacy & front store items to over 300 retail stores
  • 18,000 SKUs
  • 60,000 Sq. Ft Warehouse

 

Watch the full Value Drug Mart case study

 

Accuracy KPIs

Accuracy consists of two measurements – inventory accuracy and pick accuracy. Inventory accuracy measures your physical inventory on hand against the inventory recorded in your inventory management system. Pick accuracy measures how often you are able to pick the correct part from inventory.

In a manufacturing operation, accuracy leads directly to productivity. Missing parts due to inventory discrepancies or incorrect parts arriving at manufacturing can shut down the manufacturing line leading to lost time and money.

In a distribution operation, inventory discrepancies cause short picks leading to added shipping costs in and order delays. Mispicks lead to customer returns, increased costs and unhappy customers.

 

Accuracy KPIs:

Inventory Discrepancies At Physical Inventory/Total SKU Count = Inventory Accuracy

Picking Errors/Total Picks = Pick Accuracy

Order Errors/Total Orders = Order Accuracy

Perfect Deliveries/Total Orders Shipped = Perfect Order Completion 

Orders Filled Complete/Total Orders Shipped = Order Fill Rate

 

Accuracy Benchmarking Example: Flight Safety

The Flight Safety Neighborhood:

  • Manufacturer of full flight simulators, visual systems & displays
  • 690 Sq. Ft. Stockroom
  • 8,000 SKUs
  • 100 Orders per Day
  • 480 lines/day

 

 Watch the full Flight Safety case study

 

Labor KPIs

Labor is quite simply the cost of the people required to execute the tasks within the warehouse. Labor is generally the most expensive part of the order fulfillment operation and is therefore scrutinized closely by upper management.

Additionally, skilled and reliable labor is increasingly more difficult to find and retain. With an aging workforce and millennials coming into the mix, juggling demand and labor is getting harder for order picking operations.

 

Labor KPIs:

Labor Salaries + Benefits = Yearly Total Labor Costs

Yearly Labor Costs/Yearly Orders = Labor Cost Per Order

Productive Time/Time Paid = Productivity Rate

Contract Employees/Total Employees = Contract Employee Rate

 

Labor Benchmarking Example: Hauni

The Hauni Neighborhood:

  • Global Manufacturer Of Production Equipment
  • 3,180 Sq. Ft. Stockroom
  • 16,000 SKUs

 

 Watch the full Hauni case study

 

So now it’s up to you to decide:

  • WHAT to measure
  • HOW to measure
  • WHEN to measure

Once you establish some KPIs then you can move towards improvement strategies and goals. Here are a few tips to start on your improvement journey - 55 Warehouse Best Practices